AGENDA

 

NOTICE IS HEREBY GIVEN that an ORDINARY MEETING of Bishopthorpe Parish Council will be held on Tuesday, 26th July, 2022 commencing at 7.00pm at the Village Hall, Main Street.  Date of posting: Wednesday 20th July, 2022.

 

 

1        Recording of meeting – The right to record, film and to broadcast meetings of Bishopthorpe Parish Council, its committees, sub committees and any joint committees is established under the Openness of Local Government Regulations 2014.  Bishopthorpe Parish Council is committed to being open and transparent in the way it conducts its decision making and therefore such recording is permitted under the lawful direction of Bishopthorpe Parish Council. Full rules for recording are available from the Clerk and those people recording any meeting will be deemed to have accepted them whether they have read them or not.                

All recording must be undertaken in an obvious way and the wishes of any members of the public who do not want to be recorded must be respected.  All persons recording the meeting are reminded that the ‘Public Participation’ period at the beginning of the meeting is not part of the formal meeting.

 

2        Apologies for absence(including notice if potentially leaving part way through the meeting).  Cllr. Thornton and Cllr. Green

 

3        Declarations of Interest.  At this point Councillors are asked to declare any prejudicial interest they may have in the business on this agenda.

 

4        Minutes of Meeting 28th June, 2022.

 

5        Consideration of Planning Mattersand recommendations of the Planning Group.

5.1   Notice of Applications Received

5.1.1         The Orchard, 21 Main Street.  Heavily reduce one Hawthorn down to eight feet in height – protected by Tree Preservation Order CYC167.  22/001023/Tree Preservation Order

5.1.2         Field House, Middlethorpe.  Fell one Sycamore tree in a Conservation Area.  22/01447/Tree Conservation Area

5.1.3         86 Acaster Lane.  Single storey side and rear extension.  22/01313/FUL

5.1.4         Proposed dwelling to the north of 39 Main Street.  Fell one blue spruce tree in Tree Conservation Area.  22/01435/Tree Conservation Area

5.1.5         11 Croft Court.  Relocation of front door.  22/01346/FUL

5.1.6         Fairmead, 21 Coda Avenue.  Variation of condition two of permitted application 17/02483/FUL to alter external materials and finishes of elevations of single storey rear extension.  22/01223/FUL

5.1.7         46 Acaster Lane.  Creation of new access to front and formation of new driveway within site.  22/01413/FUL

5.1.8         Ramsey House, Chantry Lane.  Re-pleach line of Lime trees; trim one Yew, reduce lateral canopy of one Norway Maple by 1.5m – tree works in Tree Conservation Area.  22/01515/Tree Conservation Area      

 

5.2   Notice of Decisions Given (Parish Council decisions are in brackets)

5.2.1         None

 

5.3   Large Householder Extension Notifications

5.3.1         None

 

 

 

5.4   Other Planning Matters                         

5.4.1         PROW – Section 53 Wildlife and Countryside Act 1989 – Application to record a public footpath from Chantry Lane, Bishopthorpe to Ferry Lane, Bishopthorpe – update Cllr. Harrison

5.4.2         Planning Application information received May 24th: Proposed 5G Telecommunications Installation for H3G UK – from WHP Telecoms Ltd - update

5.4.3         Email from R Wright: Planning ref. 21/02401/FUL   Priory Corner. Bishopthorpe.

 

6        Services

6.1   Village Hall Management Committee

6.1.1         Management Committee Report – update Cllr Thornton

6.1.2         External Repairs – update Cllr. Thornton

6.1.3         Risk Assessment Document – update Cllr. Thornton

 

6.2   Sports and Leisure Management Report

6.2.1         Management Committee Report – update Cllr Nicholls

6.2.2         Internal alterations to the building – update Cllr. Nicholls

6.2.3         Cricket scorebox rebuild – update Cllr. Nicholls

 

6.3   Finance Committee

6.3.1         Committee Report – update Cllr. Harrison

6.3.2         Request for a donation towards court resurfacing from Bishopthorpe Tennis Club

6.3.3         Community Hubs and Grants

 

6.4   Field 84, Riverside and Footpaths Working Party

6.4.1         Update – update Cllr. Jemison

 

6.5   Youth Support and Children’s Recreation

6.5.1         Monthly Park inspection

6.5.2         Painting floor markings for new games at the end of the park on the tarmac area – update

6.5.3         Repairs to wooden boards and replacement bark – update Cllr. Jemison

 

6.6   Allotments

6.6.1         Monthly Report – Cllr. George

6.6.2         Acaster Lane Site:  approve a quote of £300 to chop down the three elm trees.  The quote is from Ash Tree specialists.

 

6.7   Senior Citizens Support, Vernon House and Accessibility Issues

6.7.1         Monthly Report – Cllr. Green

6.7.2         Proposal to make Bishopthorpe a ‘Dementia Friendly’ village

 

6.8   Web Site Management

6.8.1         Monthly Report – Cllr. Conley

 

6.9   Bishopthorpe Library

6.9.1         Monthly Report – update Cllr. Gajewicz

 

6.10           Environmental and Sustainability

6.10.1     Monthly Report – update

6.10.2     York Flood Alleviation Scheme June 2022 Newsletter

 

6.11           Community Emergency Planning

6.11.1     Committee Report – update Cllr Nicholls

 

6.12           Bishopthorpe Orchard

6.12.1     Update – update Cllr. Green

 

7        Financial Transactions

7.1   Payments to Approve

 

7.1.1        Cheque / Direct Debit Payments

 

Amounts paid

 

Monthly direct debit to E-On Sports Pavilion Electricity (due 28/7)

432.00

Monthly direct debit to E-On Village Hall Electricity (due 20/7)

217.16

Monthly direct debit to E-On Village Hall Gas (due 28/7)

344.00

Savills – payment for Glebe

225.00

PlusNet – Village Hall Wi-Fi connection monthly charge (paid 1/7)

28.87

PlusNet – Vernon House Wi-Fi connection, monthly charge (paid 1/7)

28.87

The Renewable Energy Co.  Vernon House Electricity (due 18/7)

27.79

 

 

Total Amount paid

£1,303.69

 

 

7.1.2        On- Line banking payments

 

Amounts paid

 

Clerk’s Salary

712.25

Clerk’s Expenses

0.00

M Haynes - Village Hall Facilities Manager

437.50

Village Hall Facilities Manager expenses

9.00

C Julie Bradley - Vernon House Caretaker

250.00

C Julie Bradley - Vernon House Caretaker expenses

12.31

C Henk – Sports Pavilion cleaning

120.00

C Henk – Sports Pavilion cleaning expenses

0.00

A Powell – Sensory Garden gate daily opening / locking

84.00

York Wi-Fi Solutions – monthly charge for support and maintenance

24.00

Sports Turf Services Ltd – Grass cutting sports field, Ferry Lane

156.00

Eyelid Productions – Annual website support

100.00

City of York Council waste collection, Village Hall

68.86

City of York Council waste collection, Sports Pavilion

63.40

G2 Integrated security solutions Ltd, Repairs to Village Hall door lock

61.20

Around the Clock Glazing, repairs to Sports Pavilion window

391.20

Crombledale Contracting – Repairs to Play Area (2 tonne of soil, timber weed membranes and consumables)

1603.35

Crombledale Contracting – Hedge cutting, Ferry Lane sports field

350.00

Ainsty Landscapes – Ferry Lane sports field grass cuts

680.00

Rebecca Clark – Play Area gate – March to July 2022

375.00

Andrew’s Garden Services, cut lawns and hedges in Play Area

470.00

On-line payment total

5968.07

Payment Total

£7,271.76

 

7.2   Income Receipts     
                       

Village Hall rental income:

 

2/6 Carolyn Sanderson

10.00

29/6 S Allen, Black Cats Pilates

25.00

30/6 J Acey

30.00

30/6 W Allison, Wednesday Badminton

24.00

1/7 Sue Coates, Slimming World

50.00

4/7 Nichola MacLeod

25.00

5/7 Lefter R, party booking

55.00

8/7 Sue Coates, Slimming World

50.00

11/7 Rent for June KS

170.00

13/7 S Allen, Black Cats Pilates

50.00

15/7 Sue Coates, Slimming World

50.00

 

 

Other Income:

 

13/7 Bishopthorpe Pre-school Sports Pavilion quarterly rent

1300.00

 

 

 

£1,839.00

 

8        School Governors

8.1          Infant School – update Cllr Nicholls

8.2          Junior School – update Cllr. Green

 

9        Young Person of the Year Award and the Gordon Watkins Community Award     

9.1          Committee Report – update Cllr Thornton

 

10    Pinfold      

10.1           Committee Report – update Cllr. Astbury

 

11    Sensory Garden

11.1           Committee Report – update Cllr. Astbury

11.2           Mosaic repairs – update Cllr. Astbury

11.3           Email from A Powell regarding a damaged electric meter – update Cllr. Astbury

 

12    Police Liaison       

12.1           Ward Manager’s Report – update Cllr. Green / Cllr. George

 

13    Local Council Association              

13.1           Yorkshire Local Councils Association – Update Cllr. Harrison

13.2           White Rose updates

13.3           Dementia Friendly Communities - survey

 

14    Highway Matters

14.1           Drive safe, PFCC, email from Tony Macaulay, www.Up2yew.com

 

15    Correspondence

15.1           City of York Council not covered elsewhere

15.1.1     None

                                                                                                                                 

15.2           Others

15.2.1     None

 

16    Ward Committee

16.1            Email from Cllr. Galvin: Planters by the library and a number of flower tubs around the
         village, invitation for the Parish Council to fund these going forward.

 

17    Any other business, which the Chairman consider urgent under the Local Government Act 1972

 

18    Date and time of next meeting Tuesday 23rd August, 2022 at the Village Hall, Main Street at 7.00pm.

 

 

19    Payments to Authorise July 2022

 

19.1.1    Cheque / Direct Debit Payments

 

Amounts paid

 

Monthly direct debit to E-On Sports Pavilion Electricity (due 28/7)

432.00

Monthly direct debit to E-On Village Hall Electricity (due 20/7)

217.16

Monthly direct debit to E-On Village Hall Gas (due 28/7)

344.00

Savills – payment for Glebe

225.00

PlusNet – Village Hall Wi-Fi connection monthly charge (paid 1/7)

28.87

PlusNet – Vernon House Wi-Fi connection, monthly charge (paid 1/7)

28.87

The Renewable Energy Co.  Vernon House Electricity (due 18/7)

27.79

 

 

Total Amount paid

£1,303.69

 

 

19.1.2    On- Line banking payments

 

Amounts paid

 

Clerk’s Salary

712.25

Clerk’s Expenses

0.00

M Haynes - Village Hall Facilities Manager

437.50

Village Hall Facilities Manager expenses

9.00

C Julie Bradley - Vernon House Caretaker

250.00

C Julie Bradley - Vernon House Caretaker expenses

12.31

C Henk – Sports Pavilion cleaning

120.00

C Henk – Sports Pavilion cleaning expenses

0.00

A Powell – Sensory Garden gate daily opening / locking

84.00

York Wi-Fi Solutions – monthly charge for support and maintenance

24.00

Sports Turf Services Ltd – Grass cutting sports field, Ferry Lane

156.00

Eyelid Productions – Annual website support

100.00

City of York Council waste collection, Village Hall

68.86

City of York Council waste collection, Sports Pavilion

63.40

G2 Integrated security solutions Ltd, Repairs to Village Hall door lock

61.20

Around the Clock Glazing, repairs to Sports Pavilion window

391.20

Crombledale Contracting – Repairs to Play Area (2 tonne of soil, timber weed membranes and consumables)

1603.35

Crombledale Contracting – Hedge cutting, Ferry Lane sports field

350.00

Ainsty Landscapes – Ferry Lane sports field grass cuts

680.00

Rebecca Clark – Play Area gate – March to July 2022

375.00

Andrew’s Garden Services, cut lawns and hedges in Play Area

470.00

On-line payment total

5968.07

Payment Total

£7,271.76

 

Bank Account checked by